Work-related emails come in many fixed patterns. Quite often they will use special vocabulary and grammar depending on the degree of politeness and relationship to the recipient. This can be one of the trickiest aspects of learning Japanese, because it’s not simply enough to be able to express yourself – you must be able to judge the situation and use the appropriate expressions in order to communicate effectively.
In this lesson, we’ll take a look at a business email sent to co-workers within the same company. This is a very important point to grasp, because an email of the same content sent to people outside the company would look very different indeed. Because this is an internal email, most of the expressions used are simply 丁寧語 (ていねいご) – ‘polite language’, as opposed to 敬語 (けいご), the formal language often used in business situations.
Here it is:
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